Communication is fundamental in any organisation and for smart thinkers it’s the way to ensure complete efficiency by keeping people informed, interested and involved.

We understand that by monitoring your actual costs against your scheduled work not only ensures your project is on track but also allows you to predict the future. Not all of us are psychics after all.

A project management system will help you achieve these goals and maintain uniform attention to uncertainty and change at every point in the process, yet with such a variety of project management tools on the market it is often difficult to know which one to choose.

Spirit understands that each project manager is different and was itself born a product of our own clients’ desires - of their need for a fast and intuitive system which by the sheer simplicity of its nature is flexible and can be moulded to suit individual specifications.

By this approach our Spirit developers gleaned inspiration to produce a brand new and smart system which has been tried and tested in advance.

This makes the integration period easier on you.

Spirit has been designed following five general human processes:

• Initiating
• Planning
• Executing
• Controlling
• Closing

It has been developed to consider the following areas of knowledge:

• Time Management
• Cost Management
• Human Resource Management
• Communications Management

In order to successfully implement the following areas of human interaction and judgement:

• Integration Management
• Scope Management
• Risk Management
• Procurement Management

Cosmetic and Functional Capability

We hope these match up to your specification if not, remember we can mould them to suit

Cosmetic

• A clear and uncomplicated interface which can be easily updated by all staff members.
• Copy and paste/ drag and drop capability.
• Personalised homepage – defined by data available to individual users and authorizations
• Customised interface – ability to choose the skin and font.
• Special logins for external users/ temps

Functional Capability

Web-based portal – hosted at Isotope

TIME MANAGEMENT

• Create and update projects, add new projects and set timescales
• Real time pop up reminders of the day/ weeks/ months agenda, providing critical information, and points to action.
• Give you the ability to prioritize tasks.
• Define project goals.
• Updates the job costs with both project time and non-project time to assess the progression of a project.

COST MANAGEMENT

• Through multiple breakdown structures review budgets, forecasts, and costs

HUMAN RESOURCE MANAGEMENT

• Advanced Planning (Multi-User project planning) - Using a resource search engine assesses the resources available by defining parallel workflows and other project managers assignments
• Assesses the skills available for the life of your project and how tasks can be delegated.

COMMUNICATIONS MANAGEMENT

• Paper resources – ability to attach MS docs, PDFS, images etc. to a clients profile for the life of the project and to be used as a future resource.
• Portfolio Management – Interaction with clients
• Ability to view data through MS for those more comfortable with what they know.
• Interface with clients
• Quote request – Intranet capability
• Approval/Proofing work online for sign off – Intranet capability
• Posting information/documents - rather than emailing documents i.e. images/ PDF/ large format documents in electronic form. Scanning? i.e. for legal firms / contracts / CVs / property ads / jobs etc… etc …